Kroger EDI: How to become EDI compliant with Kroger

Kroger is one of the largest grocery retailer companies in the US.They have thousands of different stores including convenience, jewellery, pharmacy and department which are under the brand name Kroger. To be a vendor of Kroger, you’ll need to exchange business documents through Electronic Data Interchange (EDI). Kroger requires vendors to acknowledge transactions of UCS, VICS, and other ANSI ASC X.12 transaction sets.It is important to note that Kroger primarily uses VAN (value added network) to communicate directly to a supplier through an agreed-upon format.

Become an EDI Compliance Kroger Vendor

All vendors doing business with The Kroger Co. must be able to exchange business documents (i.e.purchase orders, Invoices) via EDI in the manner specified in The Kroger Co. EDI requirements. Kroger is expanding this initiative to all its vendors to improve efficiency and reduce overall costs. RASC (Kroger's Regional Accounting Service centre) will notify vendors not in EDI compliance, and those vendors will have 60 days from the date of the notice to comply. If the vendor is unable to accept these documents via EDI within this 60-day period, Kroger Accounting will apply a fee of 1% of the total invoice amount OR $250 (whichever is greater) per transaction to offset the cost of manual process. In addition, vendor will have 90 days from Kroger's receipt of goods to successfully transmit an EDI invoice for that transaction. Any invoices not transmitted within the 90-day period (manually or using EDI) will be subject to an additional $250 late invoice fee or 1% of total invoice amount per transaction.

Kroger uses common systems across all divisions for many products categories. When approved for one store division, you are approved for all store divisions in the EDI support area.Once you have chosen a Kroger’s Preferred EDI Provider like Infocon Systems, submit an EDI New Partner Set-up Form. Kroger manages all request based on their business requirements. When Kroger is to begin establishing an EDI connection, they will contact us and your company.

The basic EDI documents for setting up EDI with Kroger are:

• 204 Motor Carrier Load Tender
• 212 Motor Carrier Trailer Manifest
• 214 Transportation Carrier Shipment Status
• 810 Invoice
• 812 Credit/Debit Adjustment
• 816 Address Listing
• 820 Remittance
• 850 Purchase Order
• 855 Purchase Order Acknowledgement
• 856 Advance Shipment Notice
• 864 Text Message [ for invoice errors]
• 940 Warehouse Shipping Order
• 997 Acknowledgement
• Branded packing slips for drop shipments
• GS1-128 (formerly called UCC-128) bar code shipping labels

To know more on how we implement EDI for Kroger, contact our sales department at +1 888-339-0722 or email us at sales@infoconn.com