KeHE EDI - How does a business become EDI compliant with KeHE Distributors

KeHE Distributors is a leading American food distributor specializing in natural, organic, specialty, and fresh products. Founded in 1952 and headquartered in Naperville, Illinois, KeHE partners with innovative brands to bring healthier, high-quality food options to market. KeHE aims to bring goodness to the marketplace by providing healthier food choices to consumers. It partners with brands that align with its mission of delivering high-quality, sustainable, and innovative products. KeHE Distributors requires EDI compliance from its suppliers to streamline operations and accurate order processing and invoicing. This blog post explores how EDI works with KeHE, the benefits, and how businesses can integrate seamlessly with KeHE systems.

What is EDI?

EDI is the digital exchange of business documents between organizations in a standardized format. Suppliers must be able to send and receive data electronically in a standardized format. EDI eliminates the need for manual paperwork, ensuring accurate and efficient communication.

How KeHE Uses EDI

KeHE employs EDI to facilitate seamless communication with suppliers, customers, and logistics partners. EDI system automates the exchange of critical documents for reducing errors and improving supply chain efficiency. Here are the primary EDI transactions used with KeHE:

• EDI 850 (Purchase Order): KeHE sends purchase orders to suppliers, specifying product details, quantities, and delivery timelines.
• 810 (Invoice): Suppliers submit invoices electronically to request payment for delivered goods.
• 856 (Advance Ship Notice): Suppliers notify KeHE of shipment details, ensuring smooth receipt and processing.
• 997 (Functional Acknowledgment): Both parties exchange acknowledgments to confirm successful receipt of EDI documents.

The EDI Workflow with KeHE

Here's a breakdown of the typical EDI workflow with KeHE:

• Setup: The process begins with onboarding. KeHE’s EDI team collaborates with suppliers to establish communication protocols and test document exchanges.
• Transmission: Documents are sent and received using secure protocols like AS2, SFTP, or Value-Added Networks (VANs).
• Integration: KeHE’s systems automatically process received documents, updating their internal databases and initiate the next steps in the supply chain.
• Validation: Each document is checked to make sure it is accurate and complete before moving forward.

Getting Started with KeHE EDI

To start using EDI with KeHE, businesses should:

• Assess Readiness: Before trading with KeHE’s EDI system, check if your business is prepared. Make sure you have the right software, trained staff, and understand the EDI requirements. An experienced EDI provider can help you set up and fix any issues quickly.
• Onboard with KeHE: Work with KeHE’s EDI team to establish the connection and test document exchanges.
• Leverage Support: Many businesses choose third-party EDI providers like Infocon Systems for seamless integration and ongoing support.

Benefits of Using EDI with KeHE

• Increased Efficiency: Automating transactions reduces manual data entry and speeds up order processing.
• Reduced Errors: EDI eliminates manual data entry, reducing the risk of errors in orders, invoices, and other documents.
• Cost Savings: Reduced paperwork and faster processing lead to significant savings over time.
• Scalability: EDI enables businesses to handle increased transaction volumes without additional labor.

EDI is more than just a technology; it’s a game-changer for businesses working with KeHE. Whether you’re a new supplier or an established partner, EDI compliant with KeHE ensures you stay competitive in today’s fast-paced distribution landscape.

To learn more about how Infocon Systems can take care of your EDI needs for KeHE, please don’t hesitate to give us a call at +1 888-339-0722 or email sales@infoconn.com. We’d love to hear from you.