Macy's EDI: How to become EDI compliant with Macy's

Headquartered in New York, United States, Macy's is an American chain of high-end department stores founded in 1858. The company offers clothing, footwear accessories, bedding, furniture, jewelry, beauty products and housewares. Macy's has over 511 stores, including 446 department stores, 47 furniture galleries, 2 furniture clearance centers, 9 freestanding Backstage stores and 5 Market by Macy's located in the United States,.

How to Submit for Product Approval?

To be a new vendor of Macy’s you must submit your product for listing review. Below are some suggestions, vendors needed to include with products:

• Short description of the product’s benefits with photographs or illustrations
• Include product pricing and ordering information
• Attach patents or other documentation highlighting the product’s retail appeal
• Include customer testimonials
• Include product’s packaging looks like
• Include website and contact information

How EDI works with Macy's

To be a vendor of Macy's, it is required to establish a GS1 certificate and GS1 company prefix. Vendors will need to send business documents through EDI (Electronic Data Interchange). At Infocon Systems, we have the experience and know-how to get your company EDI-compliant with Macy's. All required EDI documents are exchanged at the U.P.C., GTIN or EAN level. New vendors and existing vendors (Who are changing their EDI-related technology) must contact Macy’s EDI Department for their technological capabilities.

As a supplier of Macy's your company may be required to send the following EDI business document types:

Outbound EDI documents (to Macy’s):

• EDI 850 – (Outbound Purchase Order) – Required to all vendors
• EDI 204 - (Motor Carrier Load Tender) – Required to all carriers
• EDI 820 - (Remittance Advice) – Required to all vendors
• EDI 852 - (Product Activity Data) –provides Sales information to Macy’s vendors upon request
• EDI 846 – Inventory Data – Required to all vendors
• EDI 180 - (Return Merchandise Authorization & Notification) – Available to any vendor participating in the Macy’s Destroyed In Field program
• EDI 856 - ( Advance Ship Notice ) – Required to all vendors
• EDI 997 - (Functional Acknowledgement) – Required to all vendors

Inbound EDI documents (from Macy’s):

• EDI 832 (Price/Sales Catalog) – Required from all vendors
• EDI 850 (Inbound Purchase Order) – Select vendors only
• EDI 855 (Inbound Purchase Order Acknowledgement) – Select vendors only
• EDI 856 (Advance Ship Notice) – Required from all vendors
• EDI 210 (Motor Carrier Freight Details & Invoice) – Required from all carriers
• EDI 212 (Motor Carrier Delivery) – Required from selected LTL carriers
• EDI 214 (Transportation Carrier Shipment Status) – Required from all carriers
• EDI 990 (Response to Load Tender) – Required from all carriers
• EDI 240 (Motor Carrier Package Status) – Required from all carriers
• EDI 810 (Invoice) – Required from all vendors
• EDI 997 (Functional Acknowledgement) – Required from all trading partners.

To Exchange data securely between business partners, Macy’s supports VAN, AS2, and FTP EDI protocols. Each communication protocol consists of a set of universal guidelines used for data encryption and configuration while in transit. To be a vendor of Macy’s, it’s important to fully integrate with their point-of-sale, ERP and other back-office application systems.

To learn more about how Infocon Systems can take care of your EDI needs for Macy’s, please don’t hesitate to give us a call at +1 888-339-0722 or email sales@infoconn.com. We’d love to hear from you.