EDI 810 Invoice: What is an EDI 810 and how does it work?
- April 12, 2023 / by Infocon Systems
An EDI 810 Invoice is an electronic version of a paper invoice or bill. EDI stands for Electronic Data Interchange. A supplier will use the 810 Invoice to communicate to a buyer the specific items, price and quantities they have delivered and now must be paid for by the buyer. Payment terms will usually accompany the billing information.
Most suppliers will also want to receive a 997 Functional Acknowledgment back after the buyer receives the 810 Invoice. The buyer sends the 997 Functional Acknowledgment back to the supplier to indicate that they successfully received the Invoice.
How 810 Invoices Work
Part of the EDI Invoice document will contain envelope information. The envelope information specifies which company is sending the document and which company is receiving the document.
The sending and receiving companies are called trading partners because they exchange or “trade” the EDI Invoice and Functional Acknowledgments.
Each EDI 810 Invoice document will have data organized into segments and data elements. Each segment contains at least one data element. Each data element is a data field. Examples of data elements on the Invoice include vendor number, item, quantity, price per item, street address, city, state and zip code, just like on a paper Invoice. The standards bodies have allowed for every conceivable possibility for data on the EDI Invoice document. Any one company will use a small subset of the available choices within the ANS X.12 or UN/EDIFACT standards. An EDI system is necessary to process their EDI documents into a back office system or into human readable form.
EDI 810 transaction Workflow for Exchange
The EDI 810 X12 Invoice is a request for payment after the goods have been shipped or the services are rendered. An EDI 810 invoice is sent by a supplier to the trading partner in response to an EDI 850 purchase order.
Other EDI transaction sets that can be exchanged in response to EDI 810 transaction include:
- EDI 997 (Functional Acknowledgement)
- EDI 864 (Text Message) .
- EDI 820 (Remittance Advice)
- EDI 856 (Advance Shipment Notice)
- EDI 855 (Purchase Order Acknowledgment)
- EDI 857 (Shipment and Billing Notice)
To learn more about how Infocon Systems can take care of your EDI needs for your business, please don’t hesitate to give us a call at +1 888-339-0722 or email sales@infoconn.com. We’d love to hear from you.