EDI 990 Response to a Load Tender

The primary purpose of the EDI 990 is to provide feedback to the sender about the status of the received EDI documents.

What is an EDI 990?

The EDI transaction 990 refers to the Load Tender Response. The 990 Response document is used by carriers to communicate their reply to a 204 Motor Carrier Load Tender. i.e. The carrier will tell the shipper whether or not it will pick up a specific shipment that was offered by the shipper. Like the 204 Tender, the 990 Response is used only for full truckload shipments. The 990 may also be used to accept or reject a spot bid request from a shipper.

Here are the key components of an EDI 990:

• Acknowledgment of Load Tender: The carrier uses the EDI 990 to accept or reject the load tender offered by the shipper.
• Load Details: The EDI 990 may include specific details about the load, such as the pick-up and delivery locations, times, and any special handling requirements.
• Reason for Rejection: If the carrier rejects the load tender, the EDI 990 will include a reason for the rejection.
• Response Timeframe: The EDI 990 typically needs to be sent within a specific timeframe after receiving the EDI 204, allowing both parties to quickly move forward with planning and logistics.

What are the Key Elements of EDI 990?

Here's what an EDI 990 typically includes:

• Carrier's response to the load tender (accept, reject, or accept with conditions)
• Reasons for acceptance or rejection
• Potential changes to the original offer
• Carrier contact information

How is EDI 990 Response to a Load Tender Used?

When a shipper sends an EDI 204 transaction, or "Motor Carrier Load Tender," to a carrier, the EDI 990 is the carrier's formal response to this request. The carrier reviews the load tender, assessing factors like availability, scheduling, and route optimization. They then send the EDI 990 to either accept, reject, or conditionally accept the shipment. If the load is accepted, the carrier confirms their commitment to transport the load under the specified terms, allowing the shipper to finalize logistics plans.

If the load is rejected, the EDI 990 includes a reason for the rejection, aiding the shipper in understanding and addressing any issues. This process streamlines communication, reduces misunderstandings, and ensures a clear record of the carrier's response, enhancing overall efficiency and reliability in the supply chain.After the 990 transaction is sent, the shipper will respond with a EDI 997 Functional Acknowledgement, confirming that the 990 was received successfully.

Benefits of EDI 990

The EDI 990, "Response to a Load Tender," offers several advantages in the logistics and transportation sectors. It streamlines communication between shippers and carriers by automating the response process to load tenders, which significantly enhances efficiency and reduces the potential for errors. This standardized format ensures accurate and consistent information exchange, minimizing misunderstandings and disputes.

Additionally, the EDI 990 provides valuable data, such as reasons for load rejection or conditions for acceptance, aiding in better decision-making and resource optimization. The automation of this process not only reduces administrative costs but also accelerates scheduling and planning, contributing to more efficient operations. Moreover, the EDI 990 supports regulatory compliance and audit processes by creating a clear digital trail of communications.

EDI 990 Format

An EDI 990 transaction set typically follows a standardized format that includes various segments and elements. These segments contain specific information such as the response code, reference numbers, and any additional details pertinent to the load tender response. Here's an example of what an EDI 990 message might look like in a simplified format:

ISA (Interchange Control Header): This segment includes the sender and receiver information, date, time, and control numbers.

GS (Functional Group Header): Specifies the sender and receiver IDs, date, time, group control number, and the EDI version.

ST (Transaction Set Header): Indicates the start of the transaction set and includes a control number.

B1 (Beginning Segment for Booking or Pick-up/Delivery Order): Contains the load tender number, type of service, date and time of response, and the carrier's Standard Carrier Alpha Code (SCAC).

L11 (Business Instructions and Reference Number): Provides additional reference numbers, such as the shipper's identification number or any other relevant codes.

SE (Transaction Set Trailer): Indicates the end of the transaction set and provides a count of the segments included.

GE (Functional Group Trailer): Marks the end of the functional group and includes the group control number.

IEA (Interchange Control Trailer): Indicates the end of the interchange and includes the interchange control number.

Example of an EDI 990 Document

Here’s a simplified example of what an EDI 990 document might look like:

ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *210630*1200*U*00401*000000001*0*P*~

GS*GF*SENDERID*RECEIVERID*20210730*1200*1*X*004010

ST*990*0001

B1*123456*LT*20210730*11:00*SCAC

L11*ABC123*SI*123456789

SE*5*0001

GE*1*1

IEA*1*000000001

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