EDI 945 Warehouse Shipping Advice

The primary purpose of EDI 945 is to streamline the rate negotiation process between shippers/receivers and motor carriers. In this guide, you'll learn about EDI 945 transaction sets.

What is an EDI 945?

The EDI 945 transaction set, known as Warehouse Shipping Advice, is used by third-party logistics providers or warehouses to inform their clients about the shipment of goods. It provides detailed information about the shipment, including items shipped, quantities, and shipping details. This helps clients manage their inventory and prepare for the arrival of goods. The EDI 945 transaction set is utilized to:

• Notify the client about the shipment of goods from the warehouse.
• Provide detailed information about the items shipped, including quantities and descriptions.
• Include shipping details, such as carrier information and tracking numbers.

What are the Key Elements of EDI 945?

An EDI 945 typically includes:

• Shipment Identification: Order number, shipping date, and time.
• Shipping Details: Carrier information, tracking number, and shipping method.
• Product Information: Product SKUs, descriptions, quantities shipped, and any discrepancies from the order.
• Inventory Information: Lot or batch numbers, serial numbers (if applicable).
• Shipment Location: Shipping and receiving locations.
• Payment Information: Payment terms and any related charges.

How is EDI 945 Warehouse Shipping Advice used?

The EDI 945 transaction set is used to notify their clients about the shipment of goods. Upon preparing the shipment, the warehouse generates an EDI 945 document that includes details such as the shipment identification number, dates, carrier information, and summary of items shipped. This document is then transmitted to the client, who uses the information to manage their inventory and prepare for the arrival of the goods.

The EDI 945 helps streamline communication between warehouses and their clients, reducing errors and ensuring timely updates on shipments. Once the client receives the EDI 945, they typically send back an EDI 997 Functional Acknowledgment to confirm receipt. This automated process improves efficiency, accuracy, and the overall effectiveness of the supply chain.

Benefits of EDI 945

EDI 945 is a digital shipping confirmation that streamlines the order fulfillment process. By automating data transfer, it reduces errors and speeds up order processing. Warehouses benefit from increased efficiency as they can ship more orders accurately.

For sellers, EDI 945 provides crucial information to update sales orders and inventory levels, facilitating the creation of EDI 856 for customers who require it. It also allows sellers to monitor shipment activity at their 3PL, improving operational visibility. Additionally, shipment details such as the shipment date, estimated delivery date, and tracking information can be shared with customers, keeping them informed.

EDI 945 Format

Here's a detailed example of an EDI 945 Warehouse Shipping Advice transaction set. This example includes segments typically used in the document to convey shipment details from a warehouse to a client.

Example EDI 945 Structure

ST*945*0001

W06*SHIP123456*20240801*1234*001

N1*ST*Warehouse Name*92*5678

N3*123 Warehouse St

N4*City*State*PostalCode*Country

W27*CarrierName*SCAC*Tracking123

LX*1

W12*001*EA*100*VN*1234567890123*UP*123456789012

SE*10*0001

Explanation

ST (Transaction Set Header): Initiates the transaction set and assigns a control number.

W06 (Warehouse Shipment Identification): Identifies the shipment with a unique number and date.

N1 (Name): Identifies the ship-to party and the warehouse.

N3 (Address Information): Provides the address of the warehouse.

N4 (Geographic Location): Specifies the geographic location of the warehouse.

W27 (Carrier Detail): Details about the carrier and tracking information.

LX (Assigned Number): Assigns a unique number to each line item within the transaction set.

W12 (Item Detail): Provides detailed information about each item shipped, including quantities and identification numbers.

SE (Transaction Set Trailer): Concludes the transaction set and confirms the segment count.

This structure helps warehouses efficiently notify clients about shipments, aiding in inventory management and preparation for incoming goods.

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