EDI 945 Warehouse Shipping Advice
The primary purpose of EDI 945 is to streamline the rate negotiation process between shippers/receivers and motor carriers. In this guide, you'll learn about EDI 945 transaction sets.
What is an EDI 945?
The EDI 945 Warehouse Shipping Advice is used by a remote third party warehouse to tell a supplier that a shipment has been sent to the destination requested by the supplier. The request from the supplier will usually have been previously sent on a 940 Warehouse Shipping Order.
What are the Key Elements of EDI 945?
An EDI 945 typically includes:
- Supplier information
- When the shipment was sent
- Ship from information
- Ship to information
- Carrier used and shipping method
- Item numbers, descriptions and quantities as packed by carton
How is EDI 945 Warehouse Shipping Advice used?
The EDI 945 transaction set serves to inform your customers about the shipment of goods. Once prepared for shipment, the warehouse generates an EDI 945 document that contains the shipment identification number, dates, and carrier information, along with a summary of items shipped. The document is then sent to the client, who can use the information to manage inventory and prepare for the arrival of the goods.
The EDI 945 transaction will allow warehouses to enhance their communication interface with their clients and reduce possible errors while being up to date with shipment schedules. After the client has received the EDI 945, the client usually responds with an EDI 997 Functional Acknowledgment as a confirmation receipt for effective confirmation of receipt. This automated process improves the overall efficiency, accuracy, and effectiveness of the entire supply chain.
Benefits of EDI 945
EDI 945 is an electronic shipping notification that facilitates order fulfillment more quickly. It reduces order processing time and errors by minimizing the manual data transfer process. So, from this perspective, it provides better efficiency to the warehouse so that it can send more orders with accuracy.
For the sellers, EDI 945 would inform them to make their sales order and inventory level adjustments and thus create an EDI 856 where necessary for customers. Further, sellers could track their shipment activities at their 3PL to gain operational visibility. Shipment details such as shipment date, expected date of delivery, and tracking information can be shared in communication with customers.
EDI 945 Format
Here's a detailed example of an EDI 945 Warehouse Shipping Advice transaction set. This example includes segments typically used in the document to convey shipment details from a warehouse to a client.
Example EDI 945 Structure
ST*945*0001
W06*SHIP123456*20240801*1234*001
N1*ST*Warehouse Name*92*5678
N3*123 Warehouse St
N4*City*State*PostalCode*Country
W27*CarrierName*SCAC*Tracking123
LX*1
W12*001*EA*100*VN*1234567890123*UP*123456789012
SE*10*0001
Explanation
ST (Transaction Set Header): Initiates the transaction set and assigns a control number.
W06 (Warehouse Shipment Identification): Identifies the shipment with a unique number and date.
N1 (Name): Identifies the ship-to party and the warehouse.
N3 (Address Information): Provides the address of the warehouse.
N4 (Geographic Location): Specifies the geographic location of the warehouse.
W27 (Carrier Detail): Details about the carrier and tracking information.
LX (Assigned Number): Assigns a unique number to each line item within the transaction set.
W12 (Item Detail): Provides detailed information about each item shipped, including quantities and identification numbers.
SE (Transaction Set Trailer): Concludes the transaction set and confirms the segment count.
This structure helps warehouses efficiently notify clients about shipments, aiding in inventory management and preparation for incoming goods.
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