EDI 940 Warehouse Shipping Order

The EDI 940 is a vital document in the supply chain, acting as a digital communication channel between sellers and warehouses This guide will walk you through the ins and outs of EDI 940 transaction sets.

What is an EDI 940?

The EDI 940 Warehouse Shipping Order is used to tell a remote warehouse to ship an order and includes information about the destination of the shipment. It is commonly used by a supplier to authorize a third party warehouse to make a shipment to a buyer, such as a chain store retailer.

The 940 Warehouse Shipping Order data can be produced from Purchase Order information that was received from a buyer or from the supplier’s Sales Order. If necessary, the 940 can also be used to change or cancel an order.

The warehouse will respond to the shipping order with a 997 Functional Acknowledgment to indicate that the order was received.

What are the Key Elements of EDI 940?

The 940 transaction specifically instructs the warehouse on what product to ship, how much, and when the shipment should be sent. Information provided usually includes:

• Supplier information
• Required delivery date
• Item numbers, descriptions and quantities
• Ship-to location
• Shipper stipulations

Benefits of EDI 940

The EDI 940 is like a digital shipping order. It replaces paper -based requests, making communication between suppliers and creates faster and more accurately. By using EDI 940, the business can do:

• Save time: Make shipping orders without fast manual work.
• Reduce errors: Make sure the warehouse is sent accurate information.
• Improve security: Protect sensitive order Information.
• Promote efficiency: Turn the entire shipping process.

EDI 940 Format

Here's a detailed example of an EDI 940 Warehouse Shipping Order transaction set.

Example EDI 940 Structure

ST*940*0001

W05*123456*20240801*SHIP1234*DELIVER

N1*ST*Receiver Name*92*5678

N3*123 Delivery St

N4*City*State*PostalCode*Country

LX*1

W01*10*EA*100*VN*1234567890123*UP*123456789012

W76*10*1000*200.00*300.00*400.00*1*P

SE*9*0001

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