EDI 876 Grocery Products Purchase Order Change

EDI 876 is used to communicate changes to purchase orders for grocery products. In this guide, you'll learn about EDI 876 transaction sets.

What is an EDI 876?

The EDI 876 transaction set, known as the Grocery Products Purchase Order Change, is used in the grocery industry to communicate changes to previously issued purchase orders. This document is crucial for managing orders efficiently, especially when adjustments are necessary after an order has been placed.

Key Functions of EDI 876:

• Order Adjustments: Allows buyers to modify details of an existing purchase order, such as quantities, product specifications, delivery dates, or payment terms.
• Error Corrections: Facilitates corrections for mistakes made in the original order, ensuring that suppliers have the accurate information needed to fulfill requests.
• Streamlined Communication: Reduces the need for manual communication regarding order changes, helping to maintain a clear and efficient workflow.

What are the Key Elements of EDI 876?

An EDI 876 typically includes the following key data elements:

• Purchase Order Number: The reference number of the original purchase order.
• Change Reason: Specifies the reason for the change (e.g., quantity increase, price adjustment, delivery date modification).
• Item Information: Details about the specific items being changed, including item numbers, quantities, prices, and delivery dates.
• Change Date: Indicates the date the change was made.
• Effective Date: Specifies the date the change should take effect.

How is EDI 876 Grocery Products Purchase Order Change used?

A grocery store chain needs to increase the quantity of a popular product due to unexpected demand. They send an EDI 876 to their supplier, specifying the purchase order number, the item to be changed, and the desired quantity increase. The supplier can then update their production plans accordingly.

In conclusion, EDI 876 is a valuable tool for managing purchase order changes in the grocery industry. By automating the communication process, it helps to improve efficiency, accuracy, and responsiveness.

Benefits of EDI 876

EDI 876 transactions simplify the process for grocery stores and retailers to modify orders without having to cancel the original purchase order and submit a new EDI 875 document. This transaction also allows for tracking changes to a purchase order, which helps minimize disagreements and discrepancies in the final EDI 880 Grocery Products Invoice, making reconciliation easier.

EDI 876 Format

Here’s a simplified example of the structure of an EDI 876 Grocery Products Purchase Order Change. This example illustrates how the various components of the EDI 876 are organized and formatted:

Example Structure of EDI 876

ST*876*0001

N1*ST*STORE A*92*12345

N3*123 MAIN STREET

N4*NEW YORK*NY*10001

REF*92*REGION001

PER*IC*JOHN DOE*TE*1234567890

SE*6*0001

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