EDI 875 Grocery Products Purchase Order

EDI 875 is a specialized purchase order tailored to the grocery industry, providing a standardized format for efficient order placement and processing. In this guide, you'll learn about EDI 875 transaction sets.

What is an EDI 875?

The EDI 875 transaction set, also known as the Grocery Products Purchase Order, is used in the grocery and food products industry for ordering products. This transaction set facilitates the electronic communication of purchase orders between buyers and suppliers, detailing the items, quantities, and terms of the order.

Even though EDI 875 is specifically designed for the grocery industry, many food suppliers work with a variety of retailers, including those outside the grocery sector. In these cases, they'll need to implement the more general EDI 850 Purchase Order to accommodate the order formats of these other retailers.

What are the Key Elements of EDI 875?

The EDI 875 Grocery Products Purchase Order, typically includes the following essential components.

• Product Information: Detailed product descriptions, including item numbers, UPC codes, and product categories.
• Quantity and Packaging: Specific quantities and packaging requirements for each product.
• Pricing and Discounts: Item prices, discounts, and promotional information.
• Delivery Instructions: Shipping address, delivery dates, and shipping instructions.

How is EDI 875 Grocery Products Purchase Order used?

The EDI 875 transaction set, also known as the Grocery Products Purchase Order, facilitates the electronic exchange of purchase orders between buyers and suppliers in the grocery industry.

When a buyer wants to order grocery products, they create an EDI 875 document that includes detailed information about the items, quantities, prices, and delivery terms. This document is transmitted electronically through an EDI network to the supplier. Upon receipt, the supplier reviews and processes the order, ensuring that the requested items are prepared and shipped according to the specified terms. The supplier will confirm receipt with an EDI 997 Functional Acknowledgement.

Benefits of EDI 875

The EDI 875 offers several benefits by automating and streamlining the grocery products purchasing process.

• Simplified process: EDI 875 is tailored to the specific needs of grocery products, reducing complexity compared to the more generic EDI 850.
• Increased efficiency: Automation saves time and resources, allowing for faster order processing and reduced manual errors.
• Improved accuracy: Automated data transfer minimizes the risk of human error in order details, leading to fewer discrepancies and issues.
• Enhanced shipping coordination: EDI 875 includes fields for specific shipping instructions, ensuring timely and accurate deliveries.

By incorporating these features, EDI 875 streamlines the grocery supply chain and strengthens relationships between buyers and suppliers.

EDI 875 Format

EDI 875 follows the X12 standard, similar to other EDI documents. However, it includes specific data elements tailored to the grocery industry.

Example of EDI 875 Structure:

ST*875*0001*000001

BGN*875*PO12345*20230405

DTM*003*20230405

N1*ST*Acme Grocery*9*00111111111

N1*BT*Supplier Corp*9*22222222222

LIN*1*UPC123456789012*100*EA*5.99

SHP*1*UPS*1234567890*20230410

SE*1*000000001

Explanation of the Segments:

ST: Start of transaction set

BGN: Beginning of message

DTM: Date/time reference

N1: Name

LIN: Item information

SHP: Shipment information

SE: End of transaction set

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