EDI 870 Order Status Report

EDI 870 improves supply chain visibility by providing timely and accurate information about order status. In this guide, you'll learn about EDI 870 transaction sets.

What is an EDI 870?

An EDI 870 Order Status Report is an electronic document that contains important information regarding the status of a previously sent purchase order. The 870 Order Status Report is sent by the supplier or vendor, usually in response to an 869 Order Status Inquiry. It will contain relevant material concerning the status of the 850 Purchase Order in question.

What are the Key Elements of EDI 870?

The EDI 870 Order Status Report, typically includes the following essential components.

• Purchase Order Number: Identifies the order being reported on.
• Order Line Items: Details of the order's line items.
• Order Status: Current status of the order (e.g., pending, shipped, delivered).
• Shipping Information: Details about shipment, including carrier, tracking number, and estimated delivery date.

How is EDI 870 Order Status Report used?

EDI 870 is an electronic document that provides real-time or periodic updates on the status of a purchase order. It's essentially a response to an order status inquiry (EDI 869) or a proactive notification from the supplier to the buyer. The EDI 870 includes detailed information about the order's progress, such as items shipped, backorders, expected delivery dates, and any potential issues. This enables buyers to track their orders efficiently and make informed decisions based on the latest information.

Benefits of EDI 870

The EDI 870 transaction set offers significant benefits by streamlining the process of inquiring about order statuses.

By automating status inquiries, it reduces the need for time-consuming manual follow-ups such as phone calls or emails, thereby improving efficiency and accuracy. Buyers gain real-time visibility into the status of their orders, which enhances inventory management and decision-making. The standardized format of EDI 870 ensures clear and consistent communication between buyers and sellers, minimizing misunderstandings and errors. This automation also supports better coordination and quicker responses, leading to more effective order management and improved overall operational efficiency.

EDI 870 Format

EDI is a mature electronic document format that has been carefully defined both by the companies that require their trading partners to use EDI and by standards bodies. The two recognized standards for EDI are ANSI X.12 and UN/EDIFACT. ANSI X.12 is by far the most widely used standard in the United States. Each EDI Order Status Report document will have data organized into segments and data elements. Each segment contains at least one data element. Each data element is a data field. The standards bodies have allowed for every conceivable possibility for data on the EDI Order Status Report document. Any one company will use a small subset of the available choices within the ANS X.12 or UN/EDIFACT standards.

A Simplified Example of an EDI 870 Document

ST*870*0001*000001

BGN*870*PO12345*20230405

DTM*003*20230405

REF*ZZ*ORDERSTATUS123

LIN*1*ITEM001*50*EA

QTY*001*SHP*30

QTY*002*AVL*20

SHP*1*UPS*1234567890

SE*1*000000001

Explanation of the Segments:

ST: Start of transaction set

BGN: Beginning of message

DTM: Date/time reference

REF: Reference identification

LIN: Item information

QTY: Quantity information (SHP = shipped, AVL = available)

SHP: Shipment information

SE: End of transaction set

Key Information:

Order: PO12345

Item: ITEM001

Quantity shipped: 30 units

Quantity available: 20 units

Carrier: UPS

This is a basic example. Actual EDI 870 documents can include additional segments for order status codes, shipping dates, tracking numbers, and other relevant details.

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