EDI 862 Shipping Schedule
The EDI 862 provides a versatile way to exchange messages between trading partners, supplement other EDI documents and improve overall communication efficiency. In this guide, you will learn about the EDI 862 transaction sets.
What is an EDI 862?
An EDI 862 Shipping Schedule is an electronic document that is used to convey to a supplier specific shipping schedule requirements. Typically a trading partner will send an 862 Shipping Schedule to the supplier in order to state short term requirements and shipping schedules. The 862 Shipping Schedule may supplant and add more specific instructions to an 830 Planning Schedule/Material Release that the trading partner previously sent.
What are the Key Elements of EDI 862?
An EDI 862 typically includes:
- Buyer and vendor identification details
- Reference to EDI 830
- Shipment dates and times
- Item descriptions
- Routing and carrier information
How is EDI 862 Shipping Schedule used?
EDI 862 Shipping Schedule is a crucial electronic document in supply chain management that streamlines communication between buyers and suppliers. It operates by providing precise and up-to-date shipping requirements beyond the general overview offered in the EDI 830 Planning Schedule.
When inventory needs change unexpectedly, the buyer can issue a new EDI 862, effectively overwriting the previous shipping instructions. This ensures suppliers always have the most accurate and up-to-date information. As conditions continue to evolve, additional EDI 862 documents can be sent, with the latest one always taking precedence. This dynamic approach guarantees optimal inventory management and timely deliveries.
Benefits of EDI 862
Buyers use the EDI 862 Shipping Schedule to give suppliers very specific shipping instructions that are often time sensitive. They do this a lot when production or inventory needs change unexpectedly. It's especially common in industries that use just-in-time manufacturing, where forecasts from the EDI 830 Planning Schedule might need to be changed often. When using EDI 862, the buyer sends a message to the supplier with exact shipping dates, how much product is needed, and where it should be delivered. This can override any earlier shipping plans if needed. Then, suppliers change their production and shipping plans based on these new instructions.
EDI 862 Format
An EDI 862 Shipping Schedule follows a specific format with standardized segments and elements. Below is an example of an EDI 862 format for reference. This example illustrates the key segments, though actual implementation may vary depending on the trading partners.
Example EDI 862 Structure:
ST*862*0001~
BSN~00012345~XYZ COMPANY~12345~
DTM*001*20240814~
PO1*12345~ITEMA~100~EA~20240815~
PO1*12345~ITEMB~50~CS~20240818~
SE*3*0001~
Breakdown of the Example:
ST: Start of Transaction set, indicating the transaction set identifier (862) and transaction set control number.
BSN: Beginning Sequence Number, identifying the purchase order number or other reference.
DTM: Date/Time Reference, specifying a date or time related to the transaction.
PO1: Purchase Order Line Item, containing information about the item, quantity, unit of measure, and ship date.
SE: End of Transaction set, indicating the number of line items and the transaction set control number.
Key Points:
Each line represents a segment with specific data elements separated by tilde (~) characters.
The actual EDI 862 format is much more complex, with numerous additional segments for detailed information.
Specific data elements and their order are defined by X12 standards.
EDI software is used to create, process, and translate EDI documents.
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