EDI 843 Response to Request for Quotation
EDI 843 serves as a crucial communication tool between buyers and suppliers, ensuring that orders are processed efficiently and that both parties have accurate information about the order status. In this guide, you'll learn about EDI 843 transaction sets.
What is an EDI 843?
EDI 843, also known as the Response to Request for Quotation, is a transaction set used in Electronic Data Interchange (EDI) to communicate a seller's response to a buyer's request for a quotation (RFQ). This document provides detailed pricing, delivery terms, and other conditions for products or services that the buyer is interested in purchasing.
Key Features and Purpose:
- Quotation Response: The EDI 843 is sent by a seller in response to an EDI 840 (Request for Quotation). It includes the seller's proposed prices, terms, and conditions for the products or services requested.
- Detailed Information: The document contains detailed information such as item descriptions, quantities, unit prices, delivery schedules, and other relevant terms that will apply if the buyer accepts the quote.
- Negotiation and Decision Making: It serves as a basis for negotiation between the buyer and seller. The buyer can compare responses from multiple suppliers to make an informed purchasing decision.
- Streamlined Communication: By automating the quotation process, EDI 843 reduces the need for manual communication and documentation, speeding up the procurement process.
What are the Key Elements of EDI 843?
- Products Pricing Information
- Status Code, quantity and Description of the goods or services
- RFQ Control Number
- Other Relevant Information such as Notes or Comments & RFQ Response Format
How is EDI 843 Response to Request for Quotation used?
EDI 843 is a digital message that suppliers send to buyers after receiving a request for a quote. It's like a confirmation email saying, "We got your request and here's what we can offer."
Once the buyer receives the EDI 843, they can decide if they want to buy the product or service. If they do, they'll send another digital message called EDI 850 to place the order. If there's a problem with the EDI 843, the buyer might send EDI 997 to let the supplier know.
So, the process goes like this:
- Buyer sends a request for a quote (EDI 840).
- Supplier sends a response with the quote (EDI 843).
- Buyer decides if they want to buy and sends an order (EDI 850) or informs the supplier of any issues (EDI 997).
Benefits of EDI 843
EDI 843 can be created automatically, saving time and reducing errors. This helps buyers get the information they need quickly, making it easier for them to decide if they want to buy.
EDI documents are also more secure than emails or PDFs because they use special technology to protect the information from being stolen or changed. This makes it safer for businesses to share important data.
EDI 843 Format
Below is an example of the EDI 843 (Response to Request for Quotation) in X12 format, illustrating the key segments that would be included in such a document:
EDI 843 X12 Format Example
ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *YYMMDD*HHMM*U*00401*000000001*0*P*>~
GS*QT*SENDERID*RECEIVERID*YYMMDD*HHMM*1*X*004010~
ST*843*0001~
BQT*00*123456*YYMMDD~
CUR*BY*USD~
REF*RF*ABC12345~
ITD*01*3*2**30**2% 10 Net 30~
IT1*001*100*EA*15.00*PE*BP*123456*VP*654321~
PID*F*08***WIDGET A~
FOB*CC*ORIGIN~
TD5*B*2*UPSN*M*UPS GROUND~
CTT*1~
SE*12*0001~
GE*1*1~
IEA*1*000000001~
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