EDI 214 Transportation Carrier Shipment Status Message

EDI 214 is used to provide real-time visibility into the movement of a shipment. In this guide, you'll learn about EDI 214 transaction sets.

What is an EDI 214?

The EDI 214 is known as the Transportation Carrier Shipment Status Message. It is an electronic document sent by a carrier to a shipper or consignee to provide detailed status updates about the movement of shipments. It's like a real-time tracking system, offering current status of a shipment, including its location, estimated delivery time, and any delays or issues encountered.

What are the Key Elements of EDI 214?

Key information included in an EDI 214:

• Shipment details: Reference numbers, origin, and destination.
• Shipment status: Picked up, in transit, delivered, exceptions (delays, damages).
• Dates and times: Pickup, departure, arrival, and delivery dates and times.
• Location information: Current location of the shipment.

By providing timely updates, EDI 214 helps shippers and consignees manage expectations, plan accordingly, and resolve potential issues promptly.

How is EDI 214 Transportation Carrier Shipment Status Message used?

A shipper will typically require EDI 214 Status messages based on specific events. For example, the shipper may require a status message when the carrier has arrived at the pickup location, when the carrier has departed from the pickup location, when the load arrives at the destination and when the carrier has left the loading dock at the destination.

The EDI 214 Status document may include the location from which the item was shipped, where the shipment is going, the dates and estimated delivery times, the proof of delivery such as who signed, the shipment status details, and a description of the shipment.

Many shippers will require information from the 214 Status document on the 210 Invoice that is sent later. For example, the 210 Invoice will have matching Bill of Lading, PO number, SCAC code, ship from and ship to information. The EDI 214 is acknowledged by an EDI 997 Functional Acknowledgement document which proves that the EDI 214 was received by the shipper.

Benefits of EDI 214

The EDI 214 Transportation Carrier Shipment Status Message offers several key benefits for supply chain management. By providing real-time or periodic updates on the status of shipments, it enhances visibility and tracking, allowing shippers and receivers to stay informed about the location and progress of their goods. This improves coordination and planning, as stakeholders can adjust schedules and manage resources based on the latest information.

The EDI 214 also helps in managing exceptions by promptly notifying parties of delays or issues, enabling quicker resolution and minimizing operational disruptions. Additionally, it reduces the need for manual updates and paperwork, leading to more efficient and accurate communication across the supply chain.

EDI 214 Format

This is the original, structured format of the EDI 214 document, designed for computers to exchange data efficiently. It uses specific symbols like asterisks (*) and tildes (~) to organize segments and elements.

Some of the common segments include:

ISA (Interchange Control Header): Initiates the document with sender and receiver information.

GS (Functional Group Header): Groups related transaction sets.

ST (Transaction Set Header): Begins the transaction set.

B10 (Beginning Segment for Shipment Status): Provides shipment ID and status information.

L11 (Status Information): Describes the current status of the shipment.

G62 (Date/Time Reference): Provides relevant dates and times for the status update.

N1 (Location Information): Details about the location of the shipment.

AT8 (Shipment Information): Details about the shipment type and handling instructions.

AT5 (Equipment Details): Describes equipment used for the shipment.

SE (Transaction Set Trailer): Ends the transaction set.

GE (Functional Group Trailer): Ends the functional group.

IEA (Interchange Control Trailer): Concludes the EDI document.

Example of an EDI 214 Document

Here’s a simplified example of what an EDI 214 document might look like:

ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *210716*1234*U*00401*000000123*0*P*>

GS*SM*SENDERID*RECEIVERID*20210716*1234*123*X*004010

ST*214*0001

B10*123456*20210716*05*SCAC

L11*123*01*Shipment delivered

G62*64*20210716*12*30

N1*LC*Location Name*1*1234567890

N3*Location Address

N4*Location City*CA*90210*USA

AT8*G*30000*LBS

AT5*1

SE*16*0001

GE*1*123

IEA*1*000000123

EDI 214 Transportation Carrier Shipment Status Message from the Inofocn Systems Experts

No need to enter your orders manually anymore- use Infocon Systems’ web-portal to automatically trade purchase orders, invoices, shipping information etc. between you and your trading partners.

With 30+ years of experience in designing custom software solutions for its customers in any industry, Infocon Systems is a leading EDI Service Provider offering cloud-based EDI solutions with the right tools, remote training and continuous 24/7 support to trade documents with your trading partners.