EDI 210 Motor Carrier Freight Details and Invoice

By automating the invoicing process, EDI 210 improves efficiency, reduces errors, and accelerates payment cycles. In this guide, you'll learn about EDI 210 transaction sets.

What is an EDI 210?

The EDI 210 is known as the Motor Carrier Freight Details and Invoice. This transaction set is used by motor carriers to electronically transmit detailed freight charges to shippers, facilitating the billing process for transportation services rendered. This transaction set includes all necessary information for billing and payment, such as freight charges, terms, and conditions. In some cases the EDI 210 Invoices are sent to a third party payment center. An individual 210 Invoice is typically sent for each shipment moved by the carrier.

What are the Key Elements of EDI 210?

An EDI 210, or Motor Carrier Freight Details and Invoice, includes the following essential information:

• Invoice Details: Invoice number, date, and total amount due.
• Shipment Information: Shipment reference number (BOL), pickup and delivery locations, dates, weights, and dimensions.
• Carrier Information: Carrier name, SCAC code, and contact information.
• Shipper and Consignee Information: Names, addresses, and contact details.
• Freight Charges: Base freight, accessorial charges (e.g., fuel surcharge, detention, etc.), and total charges.
• Payment Terms: Payment due date and method.
• Proof of Delivery (POD): Delivery date, time, and recipient signature (if applicable).
• Tax Information: Applicable taxes and amounts.

By incorporating these elements, the EDI 210 provides a comprehensive overview of the shipment and associated costs.

How is EDI 210 Motor Carrier Freight Details and Invoice used?

The EDI 210 Motor Carrier Freight Details and Invoice is used by motor carriers to electronically send detailed freight invoices to shippers. After completing a shipment, the carrier generates the EDI 210 document, which includes crucial information such as the invoice number, shipment details, freight charges, and payment terms.

This document is transmitted securely to the shipper's system, where it is automatically processed. The shipper's system validates the invoice details against shipment records, approves it, and processes it for payment. To confirm receipt, the shipper typically sends an EDI 997 Functional Acknowledgement back to the carrier.

Benefits of EDI 210

The EDI 210 Motor Carrier Freight Details and Invoice offers numerous benefits for both motor carriers and shippers. By automating the invoicing process, it significantly enhances efficiency and reduces the need for manual data entry and paperwork. This leads to fewer errors and ensures more accurate billing information, minimizing discrepancies and disputes.

The streamlined process also accelerates payment cycles, allowing carriers to receive payments more quickly. Additionally, the secure and standardized format of EDI 210 facilitates better communication and data exchange between carriers and shippers, improving overall operational effectiveness and fostering stronger business relationships.

EDI 210 Format

This is the original, structured format of the EDI 210 document, designed for computers to exchange data efficiently. It uses specific symbols like asterisks (*) and tildes (~) to organize segments and elements.

Some of the common segments include:

ISA (Interchange Control Header): Initiates the document with sender and receiver information.

GS (Functional Group Header): Groups related transaction sets.

ST (Transaction Set Header): Begins the transaction set.

B3 (Beginning Segment for Freight Invoice): Provides the invoice ID, date, and basic invoice details.

N9 (Reference Identification): Provides reference numbers such as bill of lading and purchase order numbers.

ITD (Terms of Sale/Deferred Terms of Sale): Details payment terms and conditions.

N1 (Name): Identifies the shipper and consignee.

N3 (Address Information): Provides address details.

N4 (Geographic Location): Provides city, state, zip code, and country.

S5 (Stop-off Details): Provides shipment details including origin, destination, and route information.

L1 (Weight Information): Provides weight information.

L3 (Total Weight and Charges): Summarizes total weight and charges.

SE (Transaction Set Trailer): Ends the transaction set.

GE (Functional Group Trailer): Ends the functional group.

IEA (Interchange Control Trailer): Concludes the EDI document.

Example of an EDI 210 Document

Here’s a simplified example of what an EDI 210 document might look like:

ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *210716*1234*U*00401*000000905*0*P*>

GS*IN*SENDERID*RECEIVERID*20210716*1234*905*X*004010

ST*210*0001

B3*123456*20210716*SCAC*USD*1500*PP

N9*BM*0987654321

N9*PO*4500001234

ITD*14*3*2**15**30

N1*SH*Shipper Name*1*1234567890

N3*Shipper Address

N4*Shipper City*CA*90210*USA

N1*CN*Consignee Name*1*0987654321

N3*Consignee Address

N4*Consignee City*TX*75001*USA

S5*1*1*20210716*20210717

L1*1*10000*LB*2500*PP

L3*10000*LB*1500

SE*22*0001

GE*1*905

IEA*1*000000905

EDI 210 Motor Carrier Freight Details and Invoice from the Inofocn Systems Experts

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