EDI 204 Motor Carrier Load Tender

EDI 204 is essential for the communication between shippers and carriers, ensuring that all necessary information about the shipment is accurately and efficiently transmitted. In this guide, you'll learn about EDI 204 transaction sets.

What is an EDI 204?

The EDI 204 transaction set, also known as the Motor Carrier Load Tender. It used by shippers (such as a manufacturer, distributor, wholesaler or company that handles shipment of goods) to request a full truckload motor carrier for the movement of a shipment. An EDI 204 can be used for creating a new shipment, updating or replacing a current shipment or canceling a shipment. The 204 Motor Carrier Load Tender includes detailed puckup and delivery information.

What are the Key Elements of EDI 204?

Here's what an EDI 204 typically includes:

• Shipper and consignee details
• Pickup and delivery locations
• Shipment details (weight, dimensions, commodity)
• Equipment requirements (truck type, trailer size)
• Rate and payment terms

By providing this information, the shipper invites the carrier to submit a rate quote and potentially accept the shipment.

How is EDI 204 Motor Carrier Load Tender used?

The EDI 204 is an important document in the Motor Career Load Tender Logistics and Transportation Industry, which is created and sent by a shipper when goods are ready to be transported.The tender provides the carrier with details of the load and requests shipment pickup.

This initiates the next response document The EDI 990 Response to a Load Tender if the carrier choose to accept the load.

Benefits of EDI 204

• Improves shipment planning and data accuracy of information exchanged
• Eliminates manual data entry, errors, discrepancies and delays
• Enhances efficiency, automates processing and provides real-time visibility
• Provides carriers insight of shipment requirements

EDI 204 Format

EDI 204 adheres to the X12 standard, a widely accepted format for electronic data interchange in the United States. This standard outlines the structure and content of the Motor Carrier Load Tender transaction set. Key Components of an EDI 204

ISA (Interchange Control Header): This segment marks the start of an interchange.

GS (Functional Group Header): Indicates the beginning of a functional group of related transaction sets.

ST (Transaction Set Header): Marks the beginning of a transaction set.

B2 Segment: Beginning Segment for Shipment Information

B2A Segment: Set Purpose

L11 Segment: Reference Numbers

G62 Segment: Date/Time

L5 Segment: Commodity Description

L3 Segment: Total Weight and Charges

N1 Segment: Name (Shipper, Consignee, etc.)

GE/IEA Segments: Functional Group and Interchange Control Trailers

Example of an EDI 204 Document

Here’s a simplified example of what an EDI 204 document might look like:

ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *210724*1430*U*00401*000000001*0*P*>~

GS*SM*SENDERID*RECEIVERID*20240724*1430*1*X*004010~

ST*204*0001~

B2**1234567890*SCAC*PP**20240724~

B2A*00~

L11*LOAD12345*BM~

L11*ORDER98765*OQ~

G62*64*20240725~

G62*10*20240726~

L5*1*50 BOXES OF ELECTRONICS*PLT~

L3*1000*G*2200*N*4500~

N7*53*F*LOAD12345*2*X***IN~

N1*SH*SHIPPER COMPANY*93*123456789~

N3*123 SHIPPER STREET~

N4*SHIPPER CITY*ST*12345*US~

N1*CN*CONSIGNEE COMPANY*93*987654321~

N3*456 CONSIGNEE AVENUE~

N4*CONSIGNEE CITY*ST*54321*US~

S5*1*LD~

G62*68*20240725~

N1*ST*STOP LOCATION*93*654321987~

N3*789 STOP STREET~

N4*STOP CITY*ST*67890*US~

SE*21*0001~

GE*1*1~

IEA*1*000000001~

Other Common X12 EDI Transactions

EDI 210 (Motor Carrier Freight Details and Invoice)

EDI 211 (Motor Carrier Bill of Lading)

EDI 846 (Inventory Inquiry/Advice EDI 856 Advance Shipment Notice)

EDI 940 (Warehouse Shipping Order)

EDI 943 (Warehouse Stock Transfer Shipment Advice)

EDI 944 (Warehouse Stock Transfer Receipt Advice)

EDI 945 (Warehouse Shipping Advice)

EDI 990 (Response to a Load Tender)

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